Tennis coach scheduling software for academy directors.
Track coach availability, hours, certifications, and pay rates in one place. TennisHQ gives your head pro a complete view of the coaching staff — and stops the timesheet chase at the end of every pay period.
What TennisHQ does for coaching staff management
From availability to payouts — everything your head pro needs without the spreadsheet.
Coach availability management
Each coach sets their weekly availability in TennisHQ. The schedule draws from real availability when assigning clinics and showing private lesson slots — no accidental double-bookings across the coaching staff.
Hour tracking by coach
TennisHQ automatically logs hours for every clinic and private lesson a coach delivers. At the end of a pay period, your head pro sees a complete breakdown by coach — no timesheets, no self-reported hours.
Certification and credential records
Store each coach's certifications (USPTA, PTR, ITF) and expiry dates in their profile. Get notified before credentials lapse so your academy stays compliant without manual calendar reminders.
Pay rates and payout reports
Set per-coach pay rates for clinics and private lessons. TennisHQ calculates payout totals automatically based on logged hours — flat rate, hourly, or per-session. Export reports for payroll.
Your head pro stops chasing timesheets.
At most academies, coach payout prep is a week-end ritual: collect hours from every coach, cross-reference them against the schedule, calculate totals, catch discrepancies. TennisHQ eliminates this entirely. Hours are logged automatically as sessions happen. Pay period reports are ready the moment you need them. Your head pro runs the program — not the payroll.
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Coach scheduling questions
What directors ask when evaluating TennisHQ for their coaching staff.
What is tennis coach scheduling software?
Tennis coach scheduling software manages coach availability, assigned sessions, tracked hours, and payout calculations in one system. It replaces the combination of shared calendars, text chains, and end-of-month spreadsheets most academies use today.
Can different coaches have different pay rates?
Yes. TennisHQ lets you set individual pay rates per coach and per session type. A senior coach can have a different clinic rate than a junior coach, and private lesson rates can differ from clinic rates.
How does TennisHQ track coach hours?
Hours are logged automatically when a session is marked as delivered. TennisHQ records the coach, session type, duration, and date. Directors can view total hours per coach for any date range without manual calculation.
Can coaches see their own schedule in TennisHQ?
Yes. Each coach has their own TennisHQ view showing their upcoming clinics, private lessons, and availability blocks. They can update their availability directly — no coordinator needed to relay schedule changes.
Stop chasing timesheets at the end of every pay period.
TennisHQ logs coach hours automatically and generates payout reports when you need them.
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